Receptionist and Office Administrator Job Vacancy at RecruitMyMom

Company: RecruitMyMom
Job Title: Receptionist and Office Administrator
Location: Parow, Cape Town, Western Cape
Job Type: Permanent
Salary: R15,000 per month
Closing Date: Not specified
Job Reference: ZR_17686_JOB
Date Posted: 28 October 2026

Job Overview

RecruitMyMom is recruiting an organised and reliable Receptionist and Office Administrator for a business services company in Parow, Cape Town.

The successful candidate will manage reception duties, provide administrative support, assist with financial administration and debt collection, and help ensure the smooth daily operation of the office.

This is a full-time, office-based position with flexibility and potential overtime when required.

Minimum Requirements

Applicants should meet the following requirements:

• Matric certificate.
• Two to three years of experience as an office administrator or finance clerk.
• Proven experience in debt collection and debtor management.
• Experience working in a corporate environment.
• Advanced proficiency in Microsoft Office and web-based platforms.
• Typing speed of at least 65 words per minute with a high level of accuracy.
• Strong written and verbal English communication skills.
• Willingness to work overtime when operational deadlines require it.
• Comfortable working in an animal-friendly workplace.

• Cognia Legal Graduates Programme 2027
• Webber Wentzel Candidate Attorney Programme
• Legal Administration Officer (MR-4)
• Special Events Driver – Coca-Cola
• Discovery Administrator

Advantageous:

• Secretarial diploma or certificate.
• Valid driver’s licence and access to reliable personal transport.

Key Responsibilities

Reception and Office Administration

• Welcome clients and visitors and maintain a professional reception area.
• Manage telephone calls, switchboard communications and refreshments.
• Maintain office supplies, stationery and kitchen and bathroom essentials.
• Coordinate cleaning staff, maintenance services and office equipment servicing.
• Provide general administrative support to the Director and team.

Financial Administration and Debt Collection

• Prepare client invoices for approval and maintain billing records.
• Monitor work in progress, time entries, billing overruns and write-offs.
• Follow up on outstanding debtor accounts and maintain debtor reports.
• Coordinate debit order collections and assist with daily financial reporting.
• Manage petty cash, supplier invoices and monthly payment schedules.
• Assist with VAT administration and financial recordkeeping.

Systems and General Support

• Maintain client records, annual price lists and rate adjustments.
• Use ProfSoft to monitor timesheets and work in progress.
• Update financial information using Xero and Hubdoc.
• Log IT support requests through Asana and coordinate maintenance checks.
• Assist with errands, client file collections and other operational duties.

Software Skills

Experience with the following systems will be beneficial:

• ProfSoft
• Xero
• Hubdoc
• Asana
• Three Peaks debit order collections
• PI System
• Microsoft Office Suite

How to Apply

Interested and suitably qualified candidates should apply for the Receptionist and Office Administrator position through RecruitMyMom’s recruitment process.

Use the job title Receptionist and Office Administrator and reference number ZR_17686_JOB when identifying the vacancy.

Applicants should ensure their CV clearly demonstrates their administrative experience, debt collection skills, financial administration knowledge and proficiency in relevant software systems.

Important: The original listing does not specify a closing date. Applicants should check the vacancy status before applying.