Secretary Vacancy

Secretary Vacancy at Rand Water – Glenvista

Employer: Rand Water Position: Secretary Portfolio: Rand Water Institute Location: Rietvlei, Glenvista, Gauteng, South Africa Salary: Not specified Employment Type: Full-time Closing Date: 11 November 2026 Reference Number: RAN261028-2

Job Overview

Rand Water is inviting suitably qualified candidates to apply for the Secretary position within its Rand Water Institute.

The successful candidate will provide administrative, secretarial and coordination support to the General Manager: Research Administration & Integration.

The role involves managing schedules, organising meetings, preparing reports, handling correspondence and maintaining confidential records.

Minimum Requirements

Applicants must have:

• Matric / Grade 12.
• 2–3 years of relevant working experience.
• General administrative and secretarial experience.
• Good computer skills, particularly Microsoft Office.
• Knowledge of MS Word and PowerPoint.

Advantageous qualifications and experience:

• Diploma or equivalent administration-related qualification (NQF Level 6).
• Experience with SAP and MS SharePoint.
• Meeting and events coordination experience.
• Records and document management knowledge.

Key Responsibilities

• Manage the General Manager’s diary, meetings and travel arrangements.
• Receive visitors and handle telephone enquiries.
• Prepare reports, presentations and official correspondence.
• Maintain confidential files and document records.
• Organise meetings, prepare agendas and record minutes.
• Coordinate office stationery and report equipment problems.
• Assist with HR administration and performance management records.
• Support research administration and maintain relevant registers.
• Prepare and distribute internal communications and newsletters.

Skills and Competencies

• Excellent communication and interpersonal skills.
• Strong Microsoft Office skills.
• Report-writing and organisational abilities.
• Good time management and problem-solving skills.
• Ability to work independently and under pressure.
• Professionalism and confidentiality.

How to Apply

Interested applicants should submit their applications through the official Rand Water recruitment website.

Visit the Rand Water careers portal, search for Secretary (RAN261028-2) and follow the online application instructions.

Ensure that your application is submitted before the closing date.

Scam Warning

Rand Water warns applicants about fraudulent recruitment activities.

• No payment or reward is required to apply for vacancies.
• Do not pay anyone promising guaranteed employment.
• Avoid sharing personal information with unauthorised recruiters.

Verification: Applicants should confirm this vacancy on the official Rand Water website before applying. Suspicious recruitment activities can be reported through the Rand Water hotline: 0800 212 364.

Closing Date: 11 November 2026

Only applications submitted through Rand Water’s recognised recruitment channels should be considered.