Property Portfolio Administrator Remote Job at RecruitMyMom – R25,000 to R32,000

RecruitMyMom is recruiting for a Property Portfolio Administrator to join a fast-growing property investment firm on a permanent, fully remote basis. The successful candidate will take responsibility for property portfolio administration, compliance tracking, mortgage and refinance coordination, stakeholder communication and regular reporting.

The position offers a salary of R25,000 to R32,000 CTC per month and is suited to an experienced administrator or operations professional who is highly organised, proactive and comfortable working independently.

No previous UK property experience is required, as full training will be provided.

Job Details

Job Title: Property Portfolio Administrator
Company: RecruitMyMom
Job Reference: ZR_17529_JOB
Job Type: Permanent
Work Type: Full-Time Remote
Industry: Property & Real Estate
Salary: R25,000 – R32,000 CTC per month
Working Hours: Monday to Friday, 08:30 – 16:30 UK time
Location: Remote / Work From Home
Date Posted: 25 September 2026

Salary and Benefits

The Property Portfolio Administrator position offers:

• Salary of R25,000 – R32,000 CTC per month
• Permanent full-time remote employment
• Monday to Friday UK daytime working schedule
• One-hour lunch break
• Full training from the ground up
• Ongoing professional learning and development
• Financial support for training
• Team buddy support during onboarding
• Supportive and collaborative working environment
• Long-term opportunity to grow with the business

About the Property Portfolio Administrator Role

The successful candidate will take ownership of the administration and coordination of an existing property portfolio.

You will work with senior operations leadership and company directors while coordinating with letting agents, contractors, insurers, brokers, lenders, valuers and legal professionals.

The role requires someone who can work independently, follow processes carefully and proactively chase outstanding matters rather than waiting for instructions.

UK property experience is not required, and the employer will provide training. Strong administration, organisation, communication and process-management skills are more important.

Duties and Responsibilities

Portfolio Administration and Compliance

The Property Portfolio Administrator will:

• Manage day-to-day administration across the property portfolio.
• Monitor rental statements and follow up on repairs.
• Track arrears and tenant changeovers.
• Respond to and manage letting agent queries.
• Track safety certificates and ensure renewals are completed on time.
• Monitor property insurance renewals.
• Coordinate council tax setups and utility transitions.
• Maintain accurate records across CRM systems, mortgage schedules, cloud folders and portfolio trackers.
• Ensure important property information remains complete and up to date.

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Mortgage and Refinance Administration

Responsibilities will also include:

• Maintaining accurate mortgage and refinance schedules for financed properties.
• Monitoring mortgage end dates.
• Starting refinance preparation at least three months before relevant deadlines.
• Coordinating with mortgage brokers, lenders, valuers and legal teams.
• Ensuring required documentation is supplied and progressed.
• Following up on outstanding refinance matters to prevent unnecessary delays.

Communication and Coordination

The successful applicant will:

• Manage the portfolio inbox on a daily basis.
• Acknowledge, prioritise and progress incoming queries.
• Share important portfolio updates with operations, finance and marketing teams.
• Coordinate information between internal teams and external stakeholders.
• Build professional relationships with letting agents, contractors, insurers and advisers.
• Use phone calls when they can resolve issues more efficiently than email.
• Document important decisions and actions after calls.

Reporting and Portfolio Optimisation

The role also involves:

• Reviewing portfolio cash flow, occupancy and operating costs each month.
• Identifying practical efficiency improvements.
• Bringing forward cost-saving recommendations.
• Preparing concise reports covering portfolio performance, refinance progress, risks and upcoming actions.
• Keeping senior leadership informed of important portfolio matters.

Requirements

Applicants should have:

• At least 5 years of experience in high-volume administration, senior operational support, project coordination or executive assistant work.
• Strong IT skills and confidence using spreadsheets and CRM platforms.
• Excellent written and spoken English.
• Strong organisational and administrative skills.
• The ability to learn new software quickly.
• An interest in using AI tools to improve administrative workflows.
• A proactive approach to following up outstanding tasks.
• Strong attention to detail and process discipline.
• The ability to communicate clearly and professionally.
• Experience supporting international clients remotely is advantageous.
• Knowledge of Google Workspace is an advantage.

Remote Work Requirements

Because this is a fully remote position, applicants must have a suitable home-working setup, including:

• A quiet and professional home office.
• Reliable high-speed fibre internet.
• Backup power through an inverter or UPS.
• Secondary data/internet options.
• A modern laptop or PC.
• A good-quality headset.
• A clear webcam.
• An environment suitable for uninterrupted working during UK business hours.

Who Can Apply?

This opportunity is suitable for experienced administrators, operations professionals, project coordinators and executive assistants with 5+ years of relevant experience.

Applicants do not need previous UK property experience. The employer provides training, but candidates should demonstrate strong organisational skills, initiative, attention to detail and the ability to manage multiple administrative processes independently.

The role also requires someone who understands when to take ownership of an administrative matter and when to escalate investment, lending, expenditure or strategic decisions to senior management.

Key Skills

The ideal candidate should be:

• Highly organised
• Proactive and self-motivated
• Detail-oriented
• Process-driven
• Confident with technology
• Comfortable using CRM systems and spreadsheets
• Strong in written and verbal communication
• Commercially aware
• Comfortable working remotely
• Able to manage multiple deadlines
• Confident communicating with different stakeholders

Working Hours

The position operates Monday to Friday from 08:30 to 16:30 UK time, with a one-hour lunch break.

This is a full-time permanent remote position.

Application Information

Job Title: Property Portfolio Administrator
Reference: ZR_17529_JOB
Salary: R25,000 – R32,000 CTC per month
Job Type: Permanent
Work Arrangement: Fully Remote
Posted: 25 September 2026

Interested candidates should apply through RecruitMyMom for consideration.

This job information is provided for career information purposes. Careersroom is not the recruiter or employer and does not process applications. Always verify the vacancy and application requirements on the official recruitment platform before applying.