Legal Administrator/PA Job at Pedros – Newlands East, KwaZulu-Natal

Pedros is inviting suitably qualified candidates to apply for the position of Legal Administrator/PA based at the company’s Head Office in Newlands East, KwaZulu-Natal.

The position is within the Human Resources/Legal business unit and provides administrative and personal assistant support to the Legal Department. The successful candidate will assist with legal documentation, diary management, filing, legal trackers, correspondence and general coordination, allowing the legal team to focus on substantive legal matters.

Legal Administrator/PA Job Details

Employer: Pedros
Position: Legal Administrator/PA
Division: Head Office
Business Unit: Human Resources/Legal
Job Functional Area: Legal
Industry: Restaurants
Location: Newlands East, KwaZulu-Natal
Employment Type: Permanent
Experience Level: Entry Level
Posted: 23 September 2026
Closing Date: 23 October 2026

About the Position

The Legal Administrator/PA will provide efficient administrative and personal assistant support to the Legal Department.

The role involves managing documentation, coordinating meetings and correspondence, maintaining legal records and trackers, supporting the Head of Legal and wider Legal Department, and ensuring that important legal deadlines and administrative requirements are monitored and actioned on time.

The successful candidate will also work with confidential legal, commercial and HR-related information and must demonstrate a high level of accuracy, professionalism and discretion.

Duties and Responsibilities

The successful candidate will be responsible for:

• Managing diaries, meetings, appointments and correspondence for the Head of Legal and wider Legal Department.
• Drafting, formatting and proofreading legal documentation, including franchise agreements, leases, correspondence and related documents.
• Ensuring legal documents are accurate, consistent and correctly use defined terms.
• Reviewing and refining draft documents by removing unnecessary or repetitive wording while maintaining the intended legal meaning.
• Maintaining and updating legal trackers and schedules in Excel.
• Tracking franchise agreement renewals, lease expiries, trade mark deadlines and litigation matters.
• Maintaining accurate physical and electronic filing systems for executed contracts, leases, trade mark records, legal correspondence and other confidential documentation.
• Liaising with franchisees, landlords, attorneys and internal stakeholders regarding routine legal and administrative matters.
• Preparing presentations, reports, spreadsheets and other supporting documentation for the Legal Department.
• Using approved AI tools appropriately to assist with drafting, summarising and proofreading.
• Independently reviewing and verifying all AI-generated content before it is used.
• Handling sensitive legal, commercial and HR-related information with confidentiality and discretion.
• Providing general administrative and coordination support to the Legal Department.
• Assisting with maintaining accurate records.
• Ensuring key legal deadlines and administrative requirements are monitored and actioned timeously.

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Requirements

Applicants should meet the following requirements:

• 1–2 years’ experience within a commercial legal department or commercial law firm is essential.
• Minimum 3 years’ practical experience using Microsoft Office.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams.
• Diploma or equivalent relevant qualification.
• Strong attention to detail and a high level of accuracy.
• Excellent written English.
• Strong proofreading and document-editing skills.
• Strong organisational and administrative skills.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently with minimal supervision.
• Ability to maintain a high standard of work.
• Professional communication and interpersonal skills.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work effectively with internal and external stakeholders.

Skills and Competencies

The Legal Administrator/PA should have strong administrative and organisational capabilities, excellent written communication skills and the ability to work accurately with legal documentation.

Attention to detail is particularly important because the role involves proofreading legal documents, maintaining legal records, tracking deadlines and handling confidential information.

The successful candidate should also be comfortable working with Microsoft Office applications and managing multiple tasks within a busy Legal Department.

How to Apply

Interested candidates who meet the requirements should apply for the Legal Administrator/PA position through the official Pedros careers/vacancy application platform.

Applications should be submitted before the closing date of 23 October 2026.

Closing Date: 23 October 2026

Please ensure that you meet the stated experience, qualification and skills requirements before submitting your application.