Executive Assistant – Remote Job

Company: RecruitMyMom
Job Title: Executive Assistant
Job Opening ID: ZR_17458_JOB
Job Type: Independent Contract
Work Arrangement: Remote / Work from Home
Hours: Part-time, starting at 2–5 hours per week
Industry: Real Estate and Property
Pay: R230 per hour
Posted: 28 September 2026

About the Job

A property investment firm is looking for an organized, proactive and detail-oriented Executive Assistant to support its Directors with administrative, operational and property-related tasks.

This is a fully remote independent contractor position starting at approximately 2–5 hours per week, with the potential for the hours to increase as the business grows.

The successful candidate will work closely with the Directors to manage calendars, coordinate communications, track property transactions and maintain accurate documentation. The role also involves organizing Google Drive, maintaining property spreadsheets, setting up task-management systems and supporting light social media activity.

This opportunity is suited to someone who enjoys creating structure, managing multiple priorities and working independently in a flexible remote environment.

Key Responsibilities

Executive Support and Diary Management

• Coordinate Director calendars and resolve scheduling conflicts.
• Protect focus time and ensure important appointments are properly scheduled.
• Send reminders for investor calls, conveyancing deadlines and networking events.
• Convert voice notes and asynchronous messages into clear daily priorities and tasks.
• Manage administrative follow-ups and ensure important actions are completed on time.

Property Deal and Conveyancing Administration

• Organize and track important property documents.
• Monitor documents such as Memorandums of Sale, valuation reports, signed loan agreements and Deeds of Trust.
• Follow up on outstanding solicitor and lender queries.
• Maintain accurate property spreadsheets and deal-tracking records.
• Keep entity structures and transaction information updated.

Operations and Process Improvement

• Help select and implement task-management platforms such as Trello, Asana or Google Workspace.
• Organize and maintain Google Drive folders.
• Establish consistent document naming conventions.
• Identify operational bottlenecks and recommend practical improvements.
• Help create and maintain clear Standard Operating Procedures (SOPs).

Investor Relations and Visibility

• Maintain investor tracking spreadsheets.
• Assist with preparing presentation materials for masterminds and property investor networks.
• Collect project updates, case studies and deal milestones from the Directors.
• Assist with scheduling content and light social media updates.

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Requirements

Applicants should have:

• Proven experience as an Executive Assistant, Personal Assistant or in an operational support role.
• Experience in property development, real estate or investment is advantageous.
• Strong numerical ability and excellent attention to detail.
• Confidence working with spreadsheets and legal or property documentation.
• Experience using Google Workspace, including Drive, Sheets and Docs.
• Familiarity with Trello, Asana or similar project-management tools.
• Ability to work remotely with minimal supervision.
• Comfort working flexible and asynchronous hours.
• Excellent written and verbal communication skills.
• Strong initiative and problem-solving ability.
• A fully equipped home office.

Desirable Traits

The ideal candidate is:

• Process-focused: Enjoys creating structured and repeatable systems.
• Calm under pressure: Able to manage multiple deadlines while maintaining accuracy.
• Proactive: Anticipates issues and follows up before they become bottlenecks.
• Tech-savvy: Comfortable learning and implementing new digital workflow tools.
• Organized: Able to maintain accurate records and keep multiple workflows moving.

Benefits

• Fully remote work-from-home opportunity.
• Flexible part-time contract starting at 2–5 hours per week.
• Potential for hours to increase as the business grows.
• Work aligned with UK time zones.
• Opportunity to work closely with property entrepreneurs.
• Opportunity to contribute to the operational systems of a growing property portfolio.

Job Details

Position: Executive Assistant
Location: Remote / Work from Home
Job Type: Independent Contract
Hours: Part-time, 2–5 hours per week initially
Pay: R230 per hour
Industry: Real Estate and Property
Job Reference: ZR_17458_JOB
Date Posted: 28 September 2026

Who Can Apply?

This opportunity is suitable for experienced Executive Assistants, Personal Assistants and operations professionals who are highly organized, comfortable working independently and confident managing administrative workflows remotely.

Candidates with experience in real estate, property investment, conveyancing administration, investor support or operational coordination may find the role particularly relevant.

How to Apply

Interested candidates can apply through the RecruitMyMom job listing for the Executive Assistant position using job reference ZR_17458_JOB.