Department of Health: Material Recording Clerk Vacancy 2026

The Gauteng Department of Health is inviting suitably qualified candidates to apply for the position of Material Recording Clerk at South Rand District Hospital. Applicants with a Grade 12 certificate and relevant hospital experience are encouraged to apply.

Job Title

Material Recording Clerk

Company Name

Gauteng Department of Health

Location

South Rand District Hospital, Gauteng

Closing Date

2 November 2026

Job Details

• Reference Number: REFS/056990
• Directorate: Supply Chain Management
• Number of Posts: 1
• Salary: R237 453 per annum plus benefits
• Employer: Gauteng Department of Health

Job Overview

The Gauteng Department of Health is seeking a dedicated and organised Material Recording Clerk to support Supply Chain Management operations at South Rand District Hospital.

The successful candidate will be responsible for maintaining accurate stock records, processing requisitions, receiving and dispatching materials, and ensuring that inventory management activities comply with departmental policies and procedures.

This position offers an opportunity for individuals with hospital administration and stock management experience to contribute to the effective functioning of public healthcare services.

Minimum Requirements

Applicants must meet the following requirements:

• Grade 12 (Matric) certificate.
• 1–2 years of experience working in a hospital environment.
• Knowledge and understanding of Supply Chain Management processes.
• Understanding of relevant government regulations, policies and procedures.
• Knowledge of Supply Chain Management functions, including demand management, acquisition, inventory management and transit.
• Ability to work under pressure and meet deadlines.
• Good organisational and administrative skills.

Added Advantages:

• Previous experience in Supply Chain Management.
• Relevant diploma or degree.

Responsibilities

The successful candidate will perform the following duties:

1. Stock Recording and Administration

• Update stock records on tally cards VA10 and VA11a.
• Maintain and update voucher files VA4, VA5 and VA6.
• Ensure accurate recording and filing of stock documentation.
• Update stock cards within the Supply Chain Management Department.

2. Inventory and Stock Management

• Conduct physical and administrative stock management activities.
• Issue stock according to approved departmental procedures.
• Monitor and maintain accurate inventory records.
• Assist with ordering stock and maintaining stock availability.

3. Requisition Processing

• Process issue, requisition and receipt vouchers, including VA2, RLS01, RLS02 and VA7.
• Register, cost, issue and file requisition vouchers.
• Capture external requisitions according to Supply Chain Management requirements.

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4. Receiving and Dispatching

• Receive and dispatch stock.
• Maintain accurate records of incoming and outgoing materials.
• Ensure stock transactions are properly documented.

5. Compliance and Administration

• Ensure compliance with the Public Finance Management Act (PFMA).
• Follow applicable Preferential Procurement Policy Framework Act (PPPFA) requirements.
• Support effective Supply Chain Management operations.

How to Apply

Interested candidates must submit their applications through the official Gauteng Provincial Government E-Recruitment Portal.

Online Application Portal:

https://jobs.gauteng.gov.za

Search for the position using the following reference number:

REFS/056990

Required Application Documents

Applicants must submit:

1. A fully completed and signed new Z83 application form.
2. A recently updated comprehensive Curriculum Vitae (CV).

The Z83 application form is available from any Public Service Department or the official Department of Public Service and Administration website.

Shortlisted candidates will be requested to provide certified copies of their qualifications and other relevant documents.

Important Application Information:

• Applications must be submitted online only.
• Hand-delivered, faxed and emailed applications will not be accepted.
• No payment is required when applying.
• Applicants with foreign qualifications must obtain an evaluation certificate from SAQA.
• Shortlisted candidates may undergo qualification verification, background checks and skills assessments.
• Only shortlisted applicants will be contacted.
• Applicants who do not receive feedback within three months after the closing date should consider their applications unsuccessful.

Enquiries

Contact Person: Mr T.D. Poo
Telephone: (011) 681-2087

Online Application Assistance:
[email protected]

Closing Date: 2 November 2026

All interested candidates are encouraged to submit their applications before the closing date.

Women and people with disabilities are encouraged to apply.