Transnet Leasing Administrator – Apply by 21 September 2026

Transnet Property is inviting suitably qualified candidates to apply for the Leasing Administrator position within the Leasing Management KZN Region. The role involves providing administrative and lease documentation support, ensuring that lease agreements are accurately prepared, processed, recorded and maintained in line with company and legal requirements.

The successful candidate will report to the Regional Manager – Leasing and will support leasing consultants and other internal departments with lease administration, tenant queries, renewals, billing-related information and property documentation.

Job Details

• Employer: Transnet Property
• Position: Leasing Administrator
• Reference: req5529
• Operating Division: Transnet Property
• Department: Leasing Management KZN Region
• Location: Durban, KwaZulu-Natal
• Advertised Location: Empangeni / Richards Bay
• Employment Type: Non-Permanent
• Grade: H1X
• Reporting To: Regional Manager – Leasing
• Posted: 15 September 2026
• Closing Date: 21 September 2026

Position Purpose

The Leasing Administrator is responsible for drafting and finalising lease documentation, correspondence and related administrative functions. The position also involves receiving and checking signed documentation, maintaining tenant and lease records, assisting with renewals and supporting the leasing team with various administrative and property-related matters.

Key Responsibilities

The successful candidate will be responsible for:

• Finalising lease documentation according to prescribed standards.
• Drafting lease documentation, including special clauses and replacement pages.
• Highlighting amendments and obtaining the required approvals.
• Checking signed leases and supporting documentation against the approved base documents.
• Ensuring signed leases comply with relevant legal requirements.
• Maintaining accurate unsigned lease reports and recording necessary contract notes.
• Forwarding original lease agreements to Head Office for safekeeping and copies to the relevant lease files and tenants.
• Advising the Finance Department of new contracts for billing purposes.
• Responding to internal and external queries relating to lease documentation.
• Handling day-to-day residential tenant queries.
• Preparing and dispatching annual renewal documentation to tenants.
• Keeping tenant files accurate, complete and properly filed.
• Drafting submissions for new and renewal leases.
• Preparing submissions for approval relating to the demolition of buildings.
• Maintaining people information in accordance with POPIA requirements.
• Updating renewals on SAP as required.
• Ensuring original lease documentation is correctly recorded in the legal control register for safekeeping.
• Communicating with municipalities regarding rates and taxes, water and electricity matters relating to leased properties.
• Reconciling rates and taxes accounts for affected leases.
• Compiling debit and credit forms relating to amounts due by or payable to tenants.
• Preparing deposit refund forms for approval.
• Providing ad-hoc information to the Legal Department on legal matters, particularly those involving residential tenants.
• Assisting leasing consultants with verification of pre-billing against SAP reports, exception reports, lease registers and annual budget inputs.
• Following up with the Legal Department regarding the status of legal cases involving tenant evictions.
• Assisting with the termination process in accordance with approved procedures.

• Print Room Operator (Production) – Lancet Laboratories
• Cashier: Station Fare Collection – IRPTN
• Clover Process Operator – Bloemfontein
• Material Recording Clerk Level 5
• HR Clerk – BDC at Box

Minimum Requirements

Applicants should meet the following requirements:

• Grade 12 (NQF Level 4) or Senior Higher Certificate (NQF Level 5).
• At least 3 years of relevant experience.

Competencies

The position requires strong administrative, organisational and interpersonal capabilities, including:

• Self-management and self-discipline
• Operational execution
• Business acumen
• Results orientation
• Planning and execution
• Judgement and decision-making
• Technical credibility
• Digital literacy
• Data management
• Customer focus
• Risk management
• Time management
• Accountability
• Stress management and resilience
• Adaptability
• Interpersonal skills
• Learning orientation
• Ethical conduct and integrity
• Governance, Risk and Compliance (GRC)
• Monitoring and reporting
• Positive thinking and goal setting
• Knowledge of safety practices
• Ability to work effectively within a performance-driven environment

Who Can Apply?

This opportunity is suitable for candidates who have a Grade 12 qualification or Senior Higher Certificate, together with at least three years of relevant experience in leasing administration, property administration or a related administrative environment.

Preference will be given to suitably qualified applicants who are members of designated groups in accordance with Transnet’s Employment Equity Plan and targets.

Closing Date

21 September 2026

Applicants are responsible for ensuring that their applications are received by HR before the closing date.

Important Notice

Transnet does not charge job seekers any fees during the recruitment process. Applicants should be cautious of anyone requesting payment in exchange for employment opportunities.

If an applicant has not received communication from Transnet within 90 days, the application should be considered unsuccessful.

How to Apply

Interested and suitably qualified candidates should apply online through the official Transnet recruitment portal before the closing date.

Reference: req5529
Position: Leasing Administrator
Location: Durban, KwaZulu-Natal
Closing Date: 21 September 2026