Motus Aftermarket Parts is inviting suitably qualified and experienced candidates to apply for an Administrator / Receiving Clerk position at Bellville Midas in Bellville, Western Cape. This is a permanent opportunity within the automotive industry for a candidate with strong administrative, computer and communication skills.

The position is focused on supporting the Goods Received Voucher (GRV) function, maintaining accurate documentation and ensuring that parts receipts, invoices, credit notes and related records are properly processed and captured.

Job Details

Company: Motus Corporation
Division: Motus Aftermarket Parts
Business Unit: Bellville Midas
Position: Administrator / Receiving Clerk
Location: Bellville, Western Cape
Employment Type: Permanent
Industry: Automotive
Functional Area: Administrative
Minimum Experience: Associate
Posted: 17 August 2026
Closing Date: 23 August 2026

About the Position

The successful candidate will be responsible for ensuring that documents within the GRV unit are properly filed, indexed and distributed to the relevant departments. The role also involves receiving goods, processing GRVs, following up with suppliers, handling credit notes and assisting with creditor-related administration.

The position requires someone who is organised, accurate and comfortable working with computer systems and administrative processes. The successful candidate should also be able to work independently while maintaining good relationships with suppliers, colleagues, creditors and auditors.

Minimum Requirements

Applicants should meet the following requirements:

• Grade 12 / Matric certificate is essential.
• At least 1 year of experience in a similar position.
• Good knowledge of MS Office.
• Strong computer literacy, particularly in Microsoft Word and Excel.
• Good communication skills.
• Good telephone skills and professional telephone etiquette.
• Ability to work independently.
• Ability to work effectively under pressure.
• Honest and trustworthy with strong integrity.

Key Responsibilities

The successful candidate will be responsible for a range of administrative and receiving duties, including:

• Maintaining the entire filing system within the GRV unit.
• Ensuring documents are neatly filed and properly indexed.
• Passing documents on to the relevant departments.
• Contacting suppliers to obtain invoices when required.
• Obtaining order notes from various departments.
• Matching order notes with goods received.
• Receiving goods and preparing manual GRVs.
• Performing basic creditor reconciliations.
• Obtaining all necessary documentation from relevant departments.
• Understanding and supporting the functions of the GRV department.
• Working with suppliers to ensure outstanding credit notes are received.
• Capturing Gemba boards daily.
• Following up with suppliers regarding outstanding credit notes.
• Checking the Parts Receipts and Suspense Report.
• Handling buyouts.
• Following up on short supplies from receiving and pricing queries.
• Processing credit notes.
• Liaising with creditors and auditors.
• Completing daily GRV processing.
• Assisting in receiving and performing other duties assigned by management.
• Working in other departments when required.
• Maintaining a neat, clean and organised workstation.

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Skills and Attributes

Motus is looking for a candidate who can work accurately and efficiently in a busy administrative environment. Attention to detail is important because the position involves handling invoices, order notes, GRVs, credit notes and other financial documentation.

The ideal candidate should have good interpersonal and communication skills, be comfortable communicating with suppliers and internal departments, and be able to meet deadlines while working under pressure.

Honesty, integrity, reliability and a willingness to assist in other areas of the business are also important for this position.

Why Apply?

This position offers an opportunity to join Motus Aftermarket Parts and gain experience within the automotive aftermarket environment. The role provides exposure to receiving processes, supplier administration, creditor-related activities, document management and general business administration.

Candidates who have previous experience in receiving, GRV administration, stock administration, creditors or a similar administrative environment may find this opportunity particularly relevant.

How to Apply

Interested candidates who meet the minimum requirements should submit their CV through the official Motus application process.

Applicants are encouraged to ensure that their CV clearly reflects their qualifications, relevant work experience, computer skills and administrative experience.

Closing Date: 23 August 2026

Only candidates who meet the stated requirements should apply. Applicants should carefully review the official vacancy information and application instructions before submitting their applications.